Douglas County Personnel Rules

Douglas County Personnel Rule #8


8.1          Hours of Work.  The normal hours of work for County employees shall be from 8:00 AM to 5:00 PM on every judicial day.  The Board, however, may also establish the work hours of departments to fit their particular operating requirements.  Sick leave, vacation, holidays and other paid, nonwork, time away from the job are not considered as hours worked for the purpose of administering certain articles in these Rules, i.e. overtime.

8.2          Work Day .  A day during which an employee performs duties as a County employee.

8.3          Holidays.  The following days are recognized holidays for eligible employees in the County service:

New Year's Day (January 1)
Martin Luther King Jr.'s Day (Third Monday in January)
President's Day (Third Monday in February)
Memorial Day (Last Monday in May)
Independence Day (July 4)
Labor Day (First Monday in September)
Veterans' Day (November 11)
Thanksgiving Day (Fourth Thursday in November)
Christmas Day (December 25)
One floating holiday to be scheduled as provided in Section 9.2.4 of these rules

Whenever a holiday falls on Sunday, the following Monday shall be considered the holiday.  Whenever a holiday falls on a Saturday, the preceding Friday shall be considered the holiday.  Holidays which occur during vacation or authorized sick leave shall not be charged against such leave.  Whenever the word "part-time" is used in this rule, it is in reference to part-time employees budgeted for at least .50 FTE and, therefore, eligible for pro-rated benefits.  The floating holiday provided for in this rule shall not be subject to accrual; that is, it is allowed on a fiscal year basis but does not accrue from one fiscal year to the next.  If any eligible employee fails to use their personal holiday hours, employee shall not receive additional pay in lieu thereof.

8.4          Holiday During Leave.  Should an employee be on authorized leave with pay when a holiday occurs, such a holiday shall not be charged against such leave.

8.5          Holiday Pay.

8.5.1      Holiday Pay Calculation.  Holiday pay is based on the hours paid during the pay period in which the holiday falls.

8.5.2      Full-time Employees.  Eligible employees budgeted for 40 hours per week shall receive eight (8) hours pay for each of the holidays listed above which fall within their work week and on which they perform no work. 

8.5.3    Pro-Rated Part-time Employees.  Pro-Rated Part-time employees budgeted at .50 FTE (20 hours per week) or more, shall receive holiday pay based on the following schedule, utilizing the calculation method outlined in the policy memo from Management & Finance dated 6-30-93.  The Board of Commissioners reserves the right to change this schedule at their discretion.

Hrs Budgeted **(FTE) % of Benefit Holiday Hrs Pd
20 through 23.9 .50 - .59 50% 4.00 hrs
24 through 27.9 .60 - .69 60% 4.80 hrs
28 through 31.9 .70 - .79 70% 5.60 hrs
32 through 35.9 .80 - .89 80% 6.40 hrs
36 through 39.9 .90 - .99 90% 7.20 hrs
40 1.00 100% 8.00 hrs

8.6          Holiday Work. If an employee works on any of the holidays listed above, the employee shall receive their regular compensation for all hours worked on that holiday in addition to overtime holiday pay.  If a holiday falls on a full-time employee's regular day off, he shall receive eight hours regular pay.  If a holiday falls on a part-time employee's regular day off, the employee shall receive pro-rated compensation based on hours worked in the affected pay period using the schedule in 8.5.3.  All work performed on a designated holiday must be identified as overtime work and be pre-approved by the department head. (See 5.5.1, Definition of Overtime.)

8.7          Rest Periods.  Fifteen minute rest periods will be provided as close to the middle of each half shift as is practicable, except when such interruption would be detrimental to the efficient operation of the office, activity or crew.

8.8       Meal Periods.  For work shifts more than six hours, a minimum of 30 minutes will be provided for a nonpaid meal, except when such interruption would be detrimental to the efficient operation of the office, activity or crew.