DOUGLAS COUNTY DRIVER POLICY
It is the intent of the
Douglas County Board of Commissioners that any person who drives a vehicle
while performing official County business be qualified to drive under Oregon
Motor Vehicle laws and also have the ability to operate the vehicle in a safe
The County driver policy
and procedures designed in January 1989 were done to augment the goals of the
county’s self-insured workers’ compensation program and property
damage/liability program as approved by the Risk Management Committee.
The policy includes
operation both personal vehicles or County vehicles while on County business,
applies to volunteers while engaged in official County business, and defines
unacceptable driving record.
The goal of the driver
safety policy is to assure operators of County vehicles have sufficient
knowledge, skill and ability, measured in part through a safe driving history,
to protect themselves, volunteers, the County, clients and the public from an
It is the policy of
Douglas County to ensure all operators of a motor vehicle, while used on
official County business, are qualified to drive and drive safely. This
policy includes both County-owned and privately owned motor vehicles. The
purpose is to determine operators have sufficient knowledge about vehicle
handling, portrayed through a safe driving record, so as to protect employees,
volunteers, the County, clients, and the public from an unsafe driver.
When driving is a
condition of employment, the employment offer will be made contingent upon
satisfactory proof of an acceptable driving history.
No vehicle, while on
County business, shall be operated by an improperly licensed driver or by a
driver with an unacceptable driving record as defined within this policy.
The Human resources
Director shall have responsibility to manage and direct the drive
County jobs will be
evaluated and a determination made if driving is a condition of employment.
Recruitment announcements for these positions will include a statement
informing applicants that the employment offer will be contingent upon a valid
Oregon Print of driving history report. Supervisors and Department Heads will
review these documents. The Human Resources Director will provide the final
review. Applicants who do not provide required documents will not be
considered for employment or promotion for positions that involve driving.
tentatively selected for promotion or transfer from a non-driving to a driving
required job, will also be required to produce the Department of Motor Vehicle
report (Court Print of driving history).
The cost of the
Department of Motor Vehicle report shall be the responsibility of the
applicant or promoted/transferred employee.
When a recruitment is
placed with the Human Resources Department, driving as a condition of
employment will be discussed. If required, a statement to this effect will be
on the recruitment announcement. The finalists chosen for interview will be
required to bring to the interview, at their own expense, the above-mentioned
Department of Motor Vehicles report. This document, along with their driver’s
license, will be viewed and discussed at the interview. Applicants from
out-of-state must possess a valid drivers license and be able to obtain a
valid Oregon driver’s license within 30 days of employment with Douglas
County. The driving history will be used to assess the risk the prospective
employee presents as a person whose work duties require a motor vehicle for
Douglas County. The driving history will be reviewed by both the Department
Head and the Human Resources Director.
Any applicant found to
have an unacceptable driving record (see Standards #5) will not be considered
for employment in a position which requires driving.
6.13- Driver Qualification Policy.
Any employee who operates
a County vehicle or any vehicle on County business shall possess a valid
Oregon driver’s license must be obtained within 30 days of date of hire. It
is the Department Head’s responsibility to assure the employee receives an
Oregon license within 30 days of hire. The class of license will be
appropriate to the vehicle operated during County employment.
The Human Resources
Director will verify driving records on all new hires for whom driving while
on County business is a job requirement, and will maintain a master list of
all County approved drivers.
At the annual performance
evaluation, or more frequently if determined to be necessary by the Department
Head or the Human Resources Director, driving records will be discussed with
employees whose work duties require operating a motor vehicle. The Validity
of the employee’s Oregon driver’s license will be reviewed as well.
Any County driver found
to have an unacceptable driving record (see Standards #5) may be subject to
appropriate disciplinary action up to and including discharge.
County driver authority
will be given to operators who are required to regularly operate a vehicle on
County business. Operators shall immediately report to their supervisor any
suspensions, restrictions, limitations, revocation or restriction of driver’s
license or any other change in their driving status which violates the
standards. Failure to do so by the next work day following knowledge of any
change may result in disciplinary action including termination.
This policy shall also
apply to people serving Douglas County in a volunteer capacity. Since these
people are volunteers, the cost of obtaining the driving record will be paid
for by the appropriate department.
Standard for Operation
1. All persons
operating a motor vehicle on behalf of Douglas County must have a valid driver’s license.
2. No authorized
operator shall relinquish to another individual the operation of a County vehicle unless an emergency exists.
will receive proper instructions from their supervisor or department safety
officer regarding County vehicles and/or equipment before being authorized to
operate them. This will include review of this policy, discussion
of responsibility of the operator, and a test drive.
4. When private
vehicles are used for County business, owners of the private vehicles will
assure to the supervisor that:
a) the vehicle is in operable
mechanical condition, and,
b) the vehicle is insured as required
under Oregon law. Evidence of insurance must be
provided annually to the department head.
5. Unacceptable driving record within the 12-month period preceding review of
record, is defined as either of the following;
a) being convicted of a major traffic
offense including driving while under the influence of
intoxicants, hit-and-run, reckless driving, fleeing or trying to elude a
police officer, driving while suspended or revoked, or
after having been found to be a habitual offender as
defined in ORS 809.600,
b) three moving violations.
18.6-Standards for Operation of Vehicles by Douglas County Employees.
Personnel rule 18.7- Douglas County Driver Policy.
1. All operators of
County vehicles, equipment, or any other vehicle on County business will exercise every reasonable caution and care while operation the vehicle.
Operators will obey all traffic laws, equipment, registration and
licensing requirements applicable to the vehicle being operated.
All heavy equipment operators shall comply with the
applicable portions of regulations governing these activities.
2. All operators
and passengers of vehicles equipped with safety belts are required to wear safety belts. It will be the responsibility of the operator to see that all
3. Possession, use or being under the
influence of any narcotic, hallucinogen, stimulant, sedative or other controlled
substance while operating a County vehicle, or a private vehicle while on County
business, is prohibited, except possession of a controlled substance for law
enforcement purposes. If use of controlled substances or withdrawal symptoms
adversely affect a driver’s physical or mental faculties to any perceptible
degree, or the driver tests A positive for any such substances by screening and
confirmation tests, the driver will be deemed ‘under the influence’ for purpose
of this policy. For purposes of this policy, ‘controlled substances’ shall have
the definition stated in ORS 475.005. Violation of this policy is subject to
disciplinary action up to and including termination for the first offense.
4. Operation of a
county vehicle, or a private vehicle while on County business, within four hours of having consumed alcoholic beverage, while in
possession of an open container of alcoholic beverage or
an alcohol hangover adversely affects a driver’s physical or mental faculties to any perceptible degree or the driver’s blood
alcohol content exceeds .02 percent, the driver will be deemed
‘under the influence’ for purposes of this policy. County vehicles
are not to be used to transport alcoholic beverages under any circumstances
except for law enforcement purposes. Violation of this policy is subject to disciplinary action up to and including termination for the first
5. Those persons
using prescription medication which limits of affects their ability to
operate a motor vehicle while on County business must report the use
of medication to their supervisor or department head prior to operation
of a vehicle. The supervisor or department head will determine
whether the operator can safely operate the vehicle based upon the written
recommendation of the operator’s doctor. Questions concerning the safe
operation of a vehicle must be referred to the Human Resources
Director for review.
6. Eating while operating
county vehicles or equipment is prohibited. Non-alcoholic
beverages may be consumed while driving, but drivers are warned to exercise
caution if beverages are being consumed while driving.
23 - Drug and Alcohol Policy.
Traffic Violations or Accidents
1. Notify immediate
supervisor and Human Resources Director as soon as possible.
2. File County
law requires you to file an accident report with DMV if:
-Damage to the vehicle you were driving is
-Damage to property other than a vehicle is over $1,500;
-There is damage to any vehicle that is towed from the scene due to damages from
-There is injury or death resulting from the crash; or,
-You are the owner of a vehicle involved in a reportable crash and the driver
fails to report the crash.
You must make the report within 72 hours.
If you do not report a crash when required to do so, your driving privileges
will be suspended. *(Excerpt from the Oregon
Driver Manual 2005 - 2006)
will be determined to be either chargeable or non-chargeable.
Chargeable is defined by National Safety Council
a) an accident which results from the
driver’s negligence in which the driver failed to do everything
he reasonably could have done to prevent it,
b) an accident cited as the driver’s
fault by a State, County or City law enforcement officer.
5. If the accident
is non-chargeable and it is the first involvement while on County business, a record will be made in the employee’s personnel file and the
employee will receive a copy. The procedure is the same for
6. If the accident
is non-chargeable but the employee or volunteer had been involved in another County vehicle accident within the past 12 months, the department head
will review the circumstances of the accidents and take appropriate
7. If the accident
is chargeable, the department head will determine appropriate corrective
action. A letter of such action taken will be sent to the employee
or volunteer and also be placed in the personnel file.
8. The Human
Resources Director will be consulted prior to any disciplinary or corrective action.
Corrective actions for
violations of this policy should be carried out by the operator’s immediate
supervisor and department head. All corrective actions should be progressive
and consistent on a County-wide basis. The Humans Resources Director will be
consulted prior to any disciplinary or corrective action. The following are
recommendations for corrective action. Nothing in this policy precludes
termination on the first offense where the circumstances warrant it.
1. Minor violations
should be dealt with through training or verbal reprimand for first occurrence. Subsequent violations should be resolved through application of progressively severe actions including suspension. Major or
repeated violations may result in termination consistent with
applicable personnel rules.
Any operator action on County business who is cited and forfeits bail or is convicted of a moving violation may be disciplined in accordance
with the policy for the first offense, with progressively severe discipline in
accordance with the policy for the first offense, with progressively severe
discipline for any subsequent bail forfeitures or convictions. Any
operator who receives three moving violations in any one-year period will be
reviewed by the Human Resources Director who may recommend appropriate action including a suspension of driving for County business. In
cases where driving is a job requirement, this may result in an
inability to do assigned work and, therefore, termination.
Any operator involved in a chargeable accident while on County business should be appropriately disciplined. All incidents reported may be
reviewed by the Human Resources Director with the involved Department
Records. The Human Resources Director may obtain a driving history from the Department of Motor Vehicles on each operator involved in a
chargeable accident. This information will be reviewed and
considered in making recommendations regarding the continuation of
driving privileges while on County business.
5. Any operator
convicted of driving under the influence of any intoxicating substance while on County business or in a County Vehicle may be subject to
termination. Any operator convicted of driving under the influence
of an intoxicating substance shall not operate a vehicle on the
County’s behalf until the individual is in possession of a valid license of the appropriate class and the case has been reviewed and continued
driving approved by the Human Resources Director.
12 - Disciplinary Actions.
ATTACHMENT TO DRIVER
Oregon issues several classes of licenses and
endorsements. Each class defines what vehicles may be driven.
Class A Commercial-
Any vehicle or any combination of vehicles of any size or weight (except those
requiring special endorsements and except a motorcycle )
-trailer with loaded
weight more than 10,000 pounds
-combined vehicle weight
rating is more than 26,000 pounds
Class B Commercial
- Any single vehicle (without endorsement) with a gross vehicle weight rating of
more than 26,000 pounds, or any such vehicle towing a trailer, if the trailer’s
loaded weight rating is not more than 10,000 pounds
Class B Restricted-
A school bus or school activity vehicle.
Class C Commercial-
Any single vehicle (without endorsements) with a loaded weight not more than
26,000 pounds, or any such vehicle towing a trailer, if the trailer’s loaded
weight rating is not more than 10,000 pounds OR combined weight is not more than
A car or any single vehicle, except a motorcycle, designed to carry fewer than
16 passengers, including driver, and which does not weigh more than 26,000
Class C Restricted
- A moped.
Double and triple
trailer- Required to pull double and
Required to drive a tank vehicle with a 1,000 gallon tank capacity or more,
while carrying liquid or gas.
Required to drive any vehicle carrying hazardous materials that require
Required when operation vehicle equipped with air brakes.
Required to drive any vehicle designed to seat more than 15 passengers.