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Commissioners Agenda for Wednesday, November 22, 2017

Douglas County Courthouse, Room 216 Roseburg, Oregon

Revised Commissioner Agenda

CHAIR Chris Boice    
COMMISSIONER Tim Freeman   DATE 11/22/2017 9:00 AM
Contact Email:    

"I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.”

2. APPROVAL OF THE MINUTES OF November 8, 2017

• Reedsport Citizens –
• Courthouse Citizens –

4. COMMISSIONERS -- Intergovernmental Agreement (Commissioner Boice)
Revision of Intergovernmental Agreement between Douglas County and Port of Umpqua. Agreement updates, consolidates and replaces the original agreement dated February 11, 1982.

5. COMMISSIONERS -- Appointment Order (Commissioner Boice)
Appointment of Commissioner Chris Boice to the Salmon Harbor Management Committee.

6. INFORMATION TECHNOLOGY – Authorization to Purchase (Sean Fallon)
Authorization to purchase a new ShoreTel phone system through Matrix Networks using King County Directors Association (KCDA contract #15-230) purchasing cooperative, of which Douglas County is a joint member. Expenditure of $288,352.50.

7. INFORMATION TECHNOLOGY – Maintenance Agreement (Sean Fallon)
Contract #30738 between Douglas County and Matrix Communication Corp. dba Matrix Networks for a five year support maintenance agreement for ShoreTel phone system. Expenditure of $98,598.72.

8. INFORMATION TECHNOLOGY – Contract Amendment (Sean Fallon)
First Amendment to Contract #28358A between Douglas County and Chaves Consulting, Inc. to revise ORMS Subscription Services Contract from Reedsport Justice Court to Douglas County.

9. LAND – Lease Modification (Janet Coleman)
First Modification of Lease between Douglas County and Canyonville, LLC for office space for the Canyonville Court. Modification is to change the Land Department’s room from Room #320 to Room #116.

10. LAW LIBRARY – Contract Modification (Paul Meyer)
Contract modification between Douglas County and West’s legal research database to reduce services in order to lower expenses. Monthly expenditure of $650.01 for 60 months and reflects a 1% annual increase.

11. PARKS – Park Ordinance Amendment (Rocky Houston)
Second reading of Ordinance No. 2017-10-01 amending Section 12.12.180B of the Douglas County Code. Amended language clarifies or amends the schedule of prohibited acts in Douglas County Parks. First reading held on 11/8/2017 with an effective date of 3/1/2018.

12. PLANNING – Delegation of Authority Report (Keith Cubic)
The Delegation of Authority Orders of June , 1997, September, 2014 and provisions of the Land Use Development Ordinance (LUDO), Sanitation, Environmental Health and Ambulance Service codes provide for the Planning Director to act on behalf of the Board of Commissioners on specified matters and requires the Director to periodically report actions taken under the delegation order.

13. PLANNING – Public Hearing (Joshua Shaklee)
Public Hearing for Annexation of property and “Order Incorporating Territory” to the Douglas County Fire District No. 2. Chief Petitioner: Newbold.

14. PLANNING – Public Hearing (Joshua Shaklee)
Public Hearing for Annexation of property and “Order Incorporating Territory” to the Douglas County Fire District No. 2. Chief Petitioner: Tabor.

15. PLANNING – Public Hearing (Joshua Shaklee)
Public Hearing for Annexation of property and “Order Incorporating Territory” to the Glide Fire District. Chief Petitioner: Lydon.

16. PUBLIC WORKS – Quitclaim Deeds and Bargain & Sale Deed (Scott Adams)
Quitclaim Deeds and Bargain & Sale Deed for the I-5 Del Rio Rd/Winchester Interchange Jurisdictional Transfer Agreement (JTA) with ODOT.

• Reedsport Citizens –
• Courthouse Citizens –


The next regularly scheduled Board meeting will be held November 29, 2017 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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