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Commissioners Agenda for Wednesday, September 20, 2017

Douglas County Courthouse, Room 216 Roseburg, Oregon

Commissioner Agenda

CHAIR Chris Boice    
COMMISSIONER Tim Freeman   DATE 9/20/2017 9:00 AM
Contact Email:    

"I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.”

2. APPROVAL OF THE MINUTES OF September 6, 2017


• Reedsport Citizens –
• Courthouse Citizens –

5. QUOTATION OPENING– Solid Waste (Tom Manton)
Opening of Quotation #125 for permanent abandonment of five (5) monitoring wells at Douglas County’s closed Reedsport Landfill.

6. BID OPENING– Parks (Rocky Houston)
Bid Opening of Bid #127 for Windy Cove A Restroom Replacement.

7. BUILDING FACILITIES– Contract Change Order (Janet Coleman)
Change Order for Contract #30494 between Douglas County and Zerbach Construction, Inc. for a $20,993.15 increase to contract expenditures in order to meet ADA room size requirements. All costs will be covered by OSU through extended period of increase rent. Lease agreement to be modified once full cost of contract is determined.

8. COMMISSIONERS – Intergovernmental Agreement (Commissioner Leif)
Intergovernmental Agreement between Douglas County and Friends of the Winston Library to adopt the “Reading Room with check-out” library model.

9. COUNTY CLERK– Board of Property Tax Appeal Members to BoPTA Pools (Patricia Hitt)
Appointment of two non-office holding residents of Douglas County, who are not employed by Douglas County and one member of the governing body within Douglas County to the Douglas County Board of Property Tax Appeals. Chairperson’s Pool to consist of Bob Bass, Chris Boice and Craig Ferber. Non-Office holding resident members to consist of Bob Bass, Craig Ferber and Fred Worsley. Appointment to expire June 30, 2018.

10. HUMAN RESOURCES– Contract Extension (Michael Kurtz)
Second extension of Contract #29479 between Douglas County and Beery, Elsner & Hammond, LLP for legal services. Extends term to June 30, 2018.

11. JUSTICE COURTS– Contract Modification (Paul Meyer)
First modification of Contract #29498 between Douglas County and Nicholas Quinn to extend public defender services to Reedsport Justice Court.

12. LAND– Lease Modification (Janet Coleman)
First modification of lease between Douglas County and South Umpqua Bowhunters, Inc. for address change to Douglas County Land Department 1036 SE Douglas Ave., Rm 116, Roseburg, OR 97470.

13. LAND– Bargain and Sale Deed (Jessica Hansen)
Bargain and sale deed for Douglas County to sell back to owner of record. Property located at 232 Doris Street, Roseburg, per ORS 275.180 for back taxes in the amount of $4,777.72.

14. PARKS– Grant Agreement (Rocky Houston)
Douglas County Parks has been awarded a $650,000 grant from the State of Oregon to assist in the acquisition of the Discovery Point RV Park. Project implementation to be completed by October 31, 2019.

15. PLANNING – South County Planning Advisory Committee Appointment (Keith Cubic)
A vacancy exists on the South County Planning Advisory Committee. Open recruitment was conducted and the CCI has recommended Mr. Scott Smith as a suitable member to serve on the Committee. Term Expiration: September 13, 2020.

16. PLANNING – North County Planning Advisory Committee Appointment (Keith Cubic)
A vacancy exists on the North County Planning Advisory Committee. The CCI has recommended Mr. Brian Parkinson as a suitable member to serve on the Committee. Term Expiration: September 13, 2020.

17. PUBLIC WORKS Ops & Maintenance – Contract Modification (Scott Adams)
First modification of Contract #29241 between Douglas County and Robinson Concrete Pumping to increase the not to exceed amount to $50,000.

18. PUBLIC WORKS Transportation – Transportation Services Contract (Scott Adams)
Contract between Douglas County and North Douglas Betterment to provide Douglas Rides transportation services within their designated service area. State Special Transportation Funds in the amount of $1,849.00 and Federal 5310 Grant Dollars in the amount of $16,151.00 are provided for this purpose. Contract effective July 1, 2017 to June 30, 2019.

19. SOLID WASTE – Engineering Services Assignment (Tom Manton)
First assignment of work under this contract with Vista GeoEnvironmental Services to provide Engineering Services for the Roseburg and Reedsport Landfills.

• Reedsport Citizens –
• Courthouse Citizens –


The next regularly scheduled Board meeting will be held September 27, 2017 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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