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Commissioners Agenda for Wednesday, July 18, 2018

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

Commissioner Agenda-REVISED

       
CHAIR Chris Boice    
COMMISSIONER Tim Freeman    
COMMISSIONER Vacant   DATE 7/18/2018 9:00 AM
Contact Email:    

1. PLEDGE OF ALLEGIANCE
"I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.”

2. APPROVAL OF THE MINUTES OF July 11, 2018

3. CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY

4. ASSESSOR – Roll Correction Refund (Heather Coffel)
Per Department of Revenue supervisory decision, the 2014-15 property tax for R27167 was reduced. Refund in the amount of $3,016.84 ($2,080.58 refund + $936.26 interest).

5. ASSESSOR – Roll Correction Refund (Heather Coffel)
Per Department of Revenue supervisory decision, the 2014-15 property tax for R27031 was reduced. Refund in the amount of $42,557.25 ($29,349.83 refund + $13,207.42 interest).

6. ASSESSOR – Roll Correction Refund (Heather Coffel)
Per Department of Revenue supervisory decision, the 2014-15 property tax for R27023 was reduced. Refund in the amount of $7,307.83 ($5,039.88 refund + $2,267.95 interest).

7. BUILDING FACILITIES – Contract (Janet Coleman)
Contract #31196 between Douglas County and i.e. Engineering, Inc. for professional services at the Pitchford Boys Ranch site. Contract is not to exceed $50,000.00 with term dates of July 18, 2018 to June 30, 2019.

8. COMMISSIONERS – Special Transportation Advisory Committee Reappointment (Commissioner Boice)
Recommendation from the Special Transportation Advisory Committee to reappoint John Campbell to the Committee with a term expiring June 30, 2020.

9. COMMISSIONERS – Contract Extension (Commissioner Boice)
First extension of Contract #30550 between Douglas County and CCD Business Development Corp. Extends term date to June 30, 2019.

10. INFORMATION TECHNOLOGY – Subgrant Agreement Modification (Commissioner Boice)
Modification of Subgrant Agreement #30989 between Douglas County and Douglas Forest Protective Association (DFPA) increasing total grant funding from $225,145.00 to $272,100.00. All other terms and conditions from the original agreement remain unchanged.

11. JUVENILE – Contract (Aric Fromdahl)
Contract #31193 between Douglas County and Phoenix School of Roseburg to provide dinner meals for all youth in the Detention and Residential Facilities of the Juvenile Department. Phoenix School of Roseburg will serve as a third party administrator for purchasing supplies with US Foods, Inc. Contract term of July 1, 2018 – June 30, 2019.

12. LAND – Notice of Timber Sale (Keith Cubic)
Notice of Timber Sales for the 2018 harvest year. First, Bolon Island Timber Sale #309 contains approximately 6.3 acres and 152,700 board feet. Second, South Winchester #310 contains approximately 118.5 acres and 7,212,000 board feet. Third, Joyce Creek #311 contains approximately 57.3 acres and 2,525,000 board feet. Fourth, North Winchester #312 contains approximately 74 acres and 4,813,000 board feet. These sales will be offered by sealed bid with an estimated due date for bids of August 10, 2018.

13. PUBLIC WORKS – Bid Opening (Scott Adams)
Bid Opening of RFP #135-Auction Services for Fleet Services Department

14. PUBLIC WORKS – Cooperative Improvement Agreement (Scott Adams)
Cooperative Improvement Agreement #32542 between Douglas County and the State of Oregon acting by and through it’s Department of Transportation (ODOT). Agreement allows ODOT to temporarily use Roberts Mountain Road to construct retaining wall and improvement to cattle crossing culvert as part of their I-5 Climbing Lane Project. No monies will be exchanged. ODOT will be responsible for ongoing maintenance and repairs of the wall and culvert.

15. SHERIFF – Contract Extension (Sheriff Hanlin)
Eighth Extension of Contract #26565 between Douglas County and Saving Grace, Inc. Contract provides fiscal year 18/19 funding of $112,995.00 and extends term to June 30, 2019.

16. SHERIFF – Intergovernmental Agreement Extension (Sheriff Hanlin)
Thirteenth Extension of Intergovernmental Agreement between Douglas County and City of Winston to provide the City of Winston with inmate housing at the cost of $89.64 per prisoner, per day for Fiscal Year 17/18.

17. CITIZEN PARTICIPATION

18. COMMISSIONERS COMMENTS

19. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held August 1, 2018 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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