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Commissioners Agenda for Wednesday, June 20, 2018

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

REVISED-Commissioner Agenda

       
CHAIR Chris Boice    
COMMISSIONER Tim Freeman    
COMMISSIONER Vacant   DATE 6/20/2018 9:00 AM
Contact Email:    

1. PLEDGE OF ALLEGIANCE
"I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.

2. APPROVAL OF THE MINUTES OF June 13, 2018

3. CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY

4. BUILDING FACILITIES Contract Assignment (Janet Coleman)
Assignment of Contract #30930 between Douglas County, Simplex Grinnell LP and Johnson Controls Fire Protection LP. This is a name change only.

5. INFORMATION TECHNOLOGY Contract Modification (Sean Fallon)
Second Modification of Contract #27581 between Douglas County and Executive Information Services, Inc. (EIS) to provide annual support services at the cost of $54,889.00 and extends the agreement to June 30, 2019.

6. LAND Lease Amendment (Janet Coleman)
Tenth extension of Lease Agreement between Douglas County and the State of Oregon for office space located in the Courthouse Annex, 680 Fir Street Reedsport, Douglas County, OR 97467

7. MANAGEMENT & FINANCE PUBLIC HEARING: FY2017-18 Supplemental Budget (Jessica Hansen)
Public Hearing to comment on the 2017-18 Supplemental Budget. Summary of proposed budget changes for fund adjusted by more than 10% was published on June 13, 2018.

8. MANAGEMENT & FINANCE PUBLIC HEARING: FY2018-19 Budget (Jessica Hansen)
Public Hearing to discuss the 2018-19 Budget as approved by the Budget Committee on June 1, 2018.

9. MANAGEMENT & FINANCE Intergovernmental Agreement (Jessica Hansen)
Intergovernmental Agreement between Douglas County and City of Roseburg to provide District Attorney services in Mental Health Court for fiscal year ending June 30, 2018 and fiscal year ending June 30, 2019 at the rate of $25,000.00 per fiscal year.

10. PARKS DEPARTMENT Contract (Rocky Houston)
Contract #31137 between Douglas County and Playcraft Systems for the installation of Playcraft Systems Playground Equipment at River Forks County Park. Total cost of installation = $41,251.53.

11. PUBLIC WORKS Contract Extension (Scott Adams)
Fifth Extension of Contract #28130 between Douglas County and C.F. Malm Engineers, LLC to provide engineering and consulting services at Galesville Dam. Extends contract term to June 30, 2019.

12. PUBLIC WORKS Contract Extension (Scott Adams)
Twelfth extension of Contract #22578 between Douglas County and C.F. Malm Engineers, LLC to extend contract term date to June 30, 2019.

13. PUBLIC WORKS Purchase Agreement (Scott Adams)
Purchase Agreement for Sherwin-Williams Highway Traffic Paint under the Deschutes County cooperative purchasing agreement dated March 11, 2016. Total purchase amount = $292,600.00.

14. PUBLIC WORKS-Solid Waste Contract Extension (Scott Adams)
Second extension of Contract #28447 between Douglas County and Stericycle to extend contract term date to June 30, 2019.

15. SHERIFF Contract Extension (Sheriff Hanlin)
Third extension of contract between Douglas County and Umpqua Community College to provide UCC with an armed patrol officer for approximately 20 hours per week. Extends contract term to June 30, 2019.

16. SHERIFF Agreement Extension (Wayne Stinson)
First extension of Agreement between Douglas County and American Leadership Forum. Extension allows the additional dates for events to occur the weeks of July 23, 2018 and August 13, 2018.

17. COMMISSIONERS PUBLIC HEARING: 2nd Amendment Ordinance (Commissioner Boice)
Public Hearing to refer the ordinance to the November Ballot.

18. CITIZEN PARTICIPATION

19. COMMISSIONERS COMMENTS

20. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held June 27th, 2018 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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