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Commissioners Agenda for Wednesday, March 13, 2019

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

Commissioner Agenda-REVISED

       
CHAIR Tim Freeman    
COMMISSIONER Chris Boice    
COMMISSIONER Tom Kress   DATE 3/13/2019 9:00 AM
Contact Email:    

1. PLEDGE OF ALLEGIANCE
"I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.”

2. PROCLAMATION – Youth with Disabilities Awareness Day (Dean Hatfield)

3. APPROVAL OF MINUTES OF February 27, 2019

4. BID OPENING – Public Works (Scott Adams)
Engineering – Bid Opening for: Curve Sign Improvements on various Douglas County roads.

5. BID OPENING – Public Works (Scott Adams)
Engineering – Bid Opening for: Frozen Creek Culvert Replacement North Myrtle Road, M.P 6.47.

6. CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY

7. COUNTY COUNSEL – Ordinance First Reading (County Counsel)
First reading of Ordinance number 2019-02-01, repealing Public Health Ordinance 2018-10-02, adopted on November 21, 2018, transferring Public Health to the Oregon Health Authority. Effective Date to be June 30, 2019.

8. COMMISSIONERS – Plat Map (Commissioner Kress)
Orchard View Home Sites Subdivision, Phase 3, Winston, OR.

9. JUSTICE COURTS/Reedsport District – Pro Tem Order (Commissioner Kress)
Order appointing Joseph M. Charter (Jackson County JP) as Justice of the Peace Pro Tempore for Kathleen K. Miller (Reedsport JP) to serve in her temporary absence or other incapacity from March 13, 2019 through December 31, 2019.

10. LAND – Quitclaim Deed, Bargain and Sale Deed for Terms of States Offer(Janet Coleman)
Quitclaim Deed, Bargain and Sale Deed between Douglas County and ODOT for sale of the corner of Fowler and Diamond Lake Blvd.

11. PARKS – Grant Agreement (Rocky Houston)
County Opportunity Grant Program Agreement between Douglas County and Oregon Parks and Recreation Department for a new restroom/shower building and renovations to 49 RV campsites at Umpqua Dunes Campground. Grant funds in the amount of $402,500.00 with a Grantee match of $405,000.00.

12. PUBLIC WORKS – Service Agreement (Scott Adams)
Flexible Service Maintenance Agreement #32581 between Douglas County and Oregon Department of Transportation (ODOT) to share road and highway maintenance services. Agreement not to exceed $500,000.00 for both parties and ten (10) calendar years.

13. PUBLIC WORKS – Grant Agreement (Scott Adams)
Grant Agreement between Douglas County and ODOT for the Carnes Rd: Hwy 42 to Happy Valley Rd Project. ODOT will provide a maximum of $2,000,000.00 from the Safe Routes to School Fund.

14. PUBLIC WORKS – Board Order (Scott Adams)
Board Order to declare 2300+/- feet of Wild Iris Lane as local access road. Douglas County acquired property in 1996 through a Sheriff’s deed of foreclosure. It is determined to be in the best interest of the public and owners of surrounding properties to declare the parcel as local access road.

15. PUBLIC WORKS – Funds Transfer Agreement (Scott Adams)
Funds Transfer Agreement between Douglas County and Western Federal Lands Highway Division (FHWA), Federal Highway Administration for the Little River Road Rock Slope Stabilization Project. Total Project cost is $4,290.570.00 and will be funded through FHWA’s Federal Lands Access Program with a required match of $343,383.00 from the County.

16. PUBLIC WORKS/ENGINEERING – Contract (Scott Adams)
Contract #31549 between Douglas County and David Evans and Associates, Inc. for engineering services for the replacement of Soup Creek Bridge (County Road #72, MP 1.15), Dancer Creek Bridge (County Road #218, MP 0.08) and Berry Creek Bridge (County Road #38, MP 7.40). Contract term date of December 31, 2020 with a not to exceed amount of $1,377,331.99.

17. SOLID WASTE – Contract (Scott Adams)
Contract #31550 between Douglas County and St. Vincent de Paul Society of Lane County, Inc. for the collection of used mattresses and box springs for recycling from the Roseburg and Reedsport Transfer Sites. Contract term date of February 28, 2020 with a not to exceed amount of $50,000.00.

18. CITIZEN PARTICIPATION

19. COMMISSIONERS COMMENTS

20. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held March 20th, 2019 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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