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Commissioners Agenda for Wednesday, February 15, 2017

Douglas County Courthouse, Room 216 Roseburg, Oregon

Commissioner Agenda

CHAIR Chris Boice    
COMMISSIONER Tim Freeman   DATE 2/15/2017 9:00 AM
Contact Email:    

"I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.”


• Reedsport Citizens --
• Courthouse Citizens –

4. HUMAN RESOURCES – Modification of Contract with Beery, Elsner & Hammond (Michael Kurtz)
Douglas County has a current contract with Beery, Elsner & Hammond law firm for legal services. Payments to the firm are nearing the $25,000 total payment cap set by the contract terms. This modification will increase the payment cap to $50,000.

5. HUMAN RESOURCES – Proposed Order Appointing Members to the Employee Benefits Committee(Michael Kurtz)
Due to term expirations and member departures, it is necessary to appoint members and alternates to new terms on the EBC. This proposed order also reduces the size of the EBC from 16 members to 10.

6. INFORMATION TECHNOLOGY – Update to County Personnel Rule 21 (Kevin Potter)
Updating of County Personnel Rule 21 – Acceptable Use of County Electronic Information Systems. Due to continual changes in technologies, best practices, and employment law, it is recommended the County’s Personnel Rule 21 be updated.

7. LAND DEPARTMENT – Farm Lease Agreement for James Mast (Kevin Potter)
First Modification of Farm Lease. The Lessee shall be James Mast, effective November 10, 2016. Attached hereto is a statement from Susan Harms releasing her interest in the lease.

8. LAND DEPARTMENT – Lease Amendment (Kevin Potter)
Lease Modification extending the lease between Douglas County, Lessor and State of Oregon, OLCC, Lessee, for Courthouse Room 203, Roseburg for a period of two (2) years commencing on April 1, 2017, and continuing through March 31, 2019. Modification also changes the Notice section of the lease with rent to remain at $613.75 per month as agreed to in the original lease.

9. LAND DEPARTMENT – Timber Sale (Kevin Potter)
Notice of Timber Sale for the 2017 – 2018 harvest year. Joyce Creek Unit 1 & Unit 2 #303 contains approximately 59 acres, 2,871,940 BF with an estimated value of $1,030,268.05. Deep Creek #304 contains approximately 13 acres, 301,000BF with an estimated value of $111,450.00. Both sales will be offered at oral auction on March 7, 2017 at 10:00 a.m. in Room 216.

10. PUBLIC WORKS/SOLID WASTE – Contract Change Order for Roseburg Landfill Leachate Storage & Conveyance System (David Bebak)
Change order for Wildish Building Company construction contract to add an actuator valve to improve leachate flow control and reduce potential overflows during tanker filling; replace the ultrasonic level transmitters in PV-1 and the storage tank with submersible pressure transducers to resolve false level readings produced by development of foam during pumping; and extend the contract time through April 15, 2017. The contract change order amount is $44,211.17.

11. PUBLIC WORKS/SOLID WASTE – Electric Service Agreement (David Bebak)
Electric Service Agreement with Douglas Electric Cooperative to install 100 amp underground 3-phase service to the new pump station at the Reedsport Landfill. The cost of the work is estimated to be $30,105.00.

12. RADIO – Order to Award RFP #108 (Kevin Potter)
Order to award RFP #108 to AdComm Engineering for radio tower engineering services to evaluate for repair, replacement or upgrade of microwave radio equipment. This project is funded by Homeland Security Grant #16-227.

13. MISCELLANEOUS – Appointment to the Sable Drive Special Road District (Commissioner Freeman)
The Sable Drive Special Road District has a vacant position due to the resignation of Debra Walker. Kathy Vejtasa has agreed to serve on the Road District with a term ending December 31, 2019.

14. MISCELLANEOUS – Reappointment to the Forestland Classification Committee (Commissioner Freeman)
The DFPA needs to bring this committee up to date as they have some issues that need to be addressed. Robert Young has agreed to be reappointed to this committee with a term ending February 23, 2019.

• Reedsport Citizens --
• Courthouse Citizens --


The next regularly scheduled Board meeting will be held February 22, 2017 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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