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Commissioners Agenda for Wednesday, January 24, 2018

Douglas County Courthouse, Room 216 Roseburg, Oregon

Commissioner Agenda

CHAIR Gary Leif    
COMMISSIONER Chris Boice    
COMMISSIONER Tim Freeman   DATE 1/24/2018 9:00 AM
Contact Email:    

"I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.”

2. APPROVAL OF THE MINUTES OF January 17, 2018

3. PROCLAMATION-Douglas County School Choice Week (Commissioner Boice)

4. PRESENTATION-Umpqua Economic Development Partnership (Commissioner Boice)


6. JUVENILE – Intergovernmental Agreement (Aric Fromdahl)
Intergovernmental Agreement No. 155975 between the State of Oregon, Department of Human Services (DHS) and Douglas County for placement of youth in the Douglas County Shelter Care Facilities. IGA guarantees DHS 16 Basic Residential Beds and 12 Intensive Rehabilitation Beds per day and incorporates payment for 1:1 supervision provided on a case by case basis.

7. LAND – Bargain and Sale Deeds (Janet Coleman)
Bargain and Sale Deeds to the following for the purchase of tax foreclosed pieces of property sold via oral auction on January 16, 2018:
• Tracy J. Ward -0 Church Rd., Sutherlin, OR - $250.00
• Darryl & Karen Powell - 0 Tanglewood Ln., Roseburg, OR - $250.00
• Alan Duane Brown – 905 Plateau Dr., Roseburg, OR - $18,000.00
• Ronald Sperry III & Delynne Sperry – 632 NE Fulton St., Roseburg, OR - $34,000.00
• George W. Gibby & Rhonda G. Gibby Trust – 1113 SE Mill St., Roseburg, OR - $18,500.00
• Two Rivers Development Company – 1737 SE Kane St., Roseburg, OR - $15,000.00
• Joshua & Stephanie Dahlenburg – 264 NW Main St., Winston, OR - $85,000.00
• Roy Rudy & Mildred Rudy – 115 Fifth St., Dillard, OR - $11,500.00
• Robert E. Hase, Judy P. Hase & Ronald P. Hase Jr. – 0 Spring Brook Rd., Myrtle Creek, OR - $48,000.00
• Tower Timber Services, Inc. – 525 NE Howland St., Myrtle Creek, OR - $35,500.00
• Tower Timber Services Inc. – 337 Conrad St., Myrtle Creek, OR - $13,500.00
• Patricia Carol Jason – 3993 Reuben Rd., Glendale, OR - $43,000.00

8. MISCELLANEOUS– Appointment to Standley Estates Road District (Commissioner Leif)
Two vacancies exist on the Standley Estates Road District due to resignations of Jake Szympruch and Tom Edwards. Recommendation to appoint James Wilson with a term expiration date of December 31, 2018 and Josh Robinson with a term expiration date of December 31, 2020.

9. MISCELLANEOUS – Appointment to Veterans Service Office Advisory Board (Commissioner Freeman)
One vacancy exists on the Douglas County Veterans Service Office Advisory Board due to term expiration of Richard Sciapiti. Recommendation to appoint Mel Cheney with a term expiration date of December 31st, 2020.

10. PARKS – Contract Change Order (Rocky Houston)
Recommend approval of two change orders to the Benny Hempstead Excavating, Inc. Contract No. 30695 at Windy Cove A. 1. To add the purchase and installation of a circuit breaker to replace an existing one not able to carry the new load. 2. To approved the charges to mobilize and place steel plates to allow a crane to place the restroom. Additional expenditure of $2918.10.

11. PUBLIC WORKS – Contract Modification (Scott Adams)
Sixth modification of Contract No. 29000 between Douglas County and the Dyer Partnership, Engineers and Planners, Inc. Increases contract amount $20,000 for the service of previously listed geotechnical work, which is in the County’s Community Development Block Grant budget.

12. PUBLIC WORKS – Contract Modification (Scott Adams)
Second modification of Contract No. 30282 to include the 2017 FERC Part 12 inspection and report at Galesville Dam, adding a FERC required external audit of the County’s dam safety program. Increases the budget by $7,000 from $33,406 to $40,406 and extends the term of the contract to June 30, 2018.

Speakers will be limited to three minutes with a total of 30 minutes allocated for this portion of the meeting.


The next regularly scheduled Board meeting will be held January 31st, 2018 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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